Coronavirus Updates

Housing and Dining

Supporting students during Brown's transition to limited campus residency to safeguard against COVID-19.

Shifted Operations for Housing and Dining

With Brown moving academic instruction for all undergraduate and graduate students to remote learning, we recognize that this will be challenging for many students. This page includes information on housing and dining along with responses to many questions that may arise.

Campus Housing

Undergraduate students who live in on-campus residences or Brown-owned properties must vacate their residences as soon as possible and no later than 5 p.m. on Tuesday, March 17. Students should leave earlier if possible. All doors will be locked and card access will be disabled at this time.

Classes have been cancelled for the week of March 16 to allow students time to pack and arrange for travel home or to an alternate location away from campus. Because classes and events will be cancelled, students are encouraged to depart campus as soon as they are able.

Exceptions will be made for undergraduates whose circumstances would prevent them from leaving campus due to international travel restrictions or other extraordinary circumstances. Students on financial aid who may need financial support for travel should consult the FAQ below.

All undergraduates residing in on-campus housing or Brown-owned properties received instructions from the Office of Residential Life with details on registering their date of departure, requesting an exception and checking out of their residence.

Student Dining

Starting on Monday, March 16, dining services will be available only in the Sharpe Refectory on a “take-out” basis. Additional information and updates — including for students who receive permission to remain on campus after March 17 — will be posted on the Dining website.

Room and Board Fees

Students will receive a credit on their student accounts for the unused portion of their room and board. The credit will be prorated based on each family’s contribution to the cost of attendance. Graduating seniors will receive a prorated refund for the unused portion of their room and board.

FAQs: Packing & Departing Campus

The March 12 email from the Office of Residential Life contains a link to a form where residential students with extenuating circumstances that prevent their departure from residence can submit a petition to remain on campus. Students who plan to submit a petition must do so as soon as possible and no later than 12 noon on Sunday, March 15. Exceptions will be considered for the following circumstances:

  • International students with concerns about being able to return to Brown due to visa issues. 
  • International students with concerns about difficulty returning to their home country due to the prevalence of COVID-19.
  • Students who do not have an alternate place to go.
  • Students for whom departing campus would create a severe financial hardship.

Petitions will be reviewed on a rolling basis, and Residential Life will begin to communicate decisions as quickly as possible. Students whose petitions are approved are required to stay at Brown during Spring Break (the week of March 23). Students whose petitions are approved and who will remain on campus after March 17 will receive new on-campus housing assignments near other students remaining on campus.

All undergraduate students who receive financial aid will receive $150 to defray travel and moving expenses. This funding will be provided via direct deposit or mailed check to students’ homes.  
 
In addition, the University has established a dedicated COVID-19 Transition E-Gap Fund for undergraduate students with high demonstrated financial need to assist with emergent expenses related to the transition to remote learning. Depending on a student’s individual circumstances and financial need, E-Gap funding may provide partial support for travel, moving and storage, and education-related expenses. The application will be available on the UFunds website by 2:30 p.m. on Friday, March 13. 

Students will receive a credit on their student accounts for the unused portion of their room and board. The credit will be prorated based on each family’s contribution to the cost of attendance. Graduating seniors will receive a prorated refund for the unused portion of their room and board. Because instruction will continue remotely, tuition and fees will not be adjusted.

Boxes have been delivered to Grad Center E, Sharpe Refectory, Arnold Lounge, Andrews Dining Hall, Emery entrance hallway, Morris Lounge. Additional boxes will be delivered to additional residential locations as available. Students living in auxiliary housing units can pick up boxes from Graduate Center E.

Brown Student Agencies partners with College Storage to help store students’ items during their time away. Please refer to BSA's website for details.

For students who are interested in using a moving company to pack and move their belongings, Conlon and Gentry are two companies that have worked with Brown. You may also identify your own provider.

Students can return keys to the Key Room on the third floor of Graduate Center E during business hours (8:30 a.m. to 5 p.m., Monday to Friday). 

The Key Room will also be open 10 a.m. to 4 p.m. on Saturday and Sunday. 

Outside of these hours, students can drop off their keys in the key box outside of Graduate Center E, located by the third floor entrance from Charlesfield Street. Students should write their name, building name, and room number on the key envelope. 

RPLs will be sending information with additional options specific to their community.
 

Students should update their mailing address in Banner. Instructions can be found on the Mail Services website.

Donation bins for clothing and books will be available near the residences.

While off-campus undergraduates in properties not owned by Brown may remain in their residences, the University’s strong preference is for students to depart since Brown will have limited capacity to support off-campus students. Any off-campus students who need to self-isolate will need to do so in their own residences.

Following the University’s announcement to transition to remote learning, the Office of Residential Life is postponing the on-campus housing lottery.

Phase 1 (group formation), originally scheduled for March 16 to 20, will now take place March 30to April 3. Phase 2 (housing selection), originally scheduled for April 6, 7 and 8, will now take place April 20, 21 and 22. Exact times will be shared with eligible students as we draw closer to these dates. The on-campus lottery process is fully online and does not require any in-person participation. Instructions for participating in both phases of the on-campus housing lottery are available on the Office of Residential Life website and will be emailed to all eligible students ahead of time.

Students who have already accepted housing through a pre-lottery process will retain the assignments and/or placements they have been offered and accepted. These pre-lottery processes include off-campus permission (including rising senior registration, extenuating circumstances and the off-campus lottery), non-resident intent, the SEAS housing accommodation process, RPL selection, Greek and Program Housing, religious accommodation, special interest housing, the squatting request process, and the second year Brown RISD Dual Degree program.

Questions about student employment are addressed on the Workforce page under FAQs: Student Employment.

First, please fully review this website and the written notifications sent to students. If your question remains unanswered, please call the Office of Residential Life at (401) 863-3500. The office has a phone bank of staff working 8:30 a.m. to 5 p.m. to respond quickly to housing and other general questions. You can also email [email protected]. Please use the Administrator on Call only for health or safety emergencies.